When do we share vendors district-wide and when do we create per-college vendors?
Answer
Note on conventions: When creating a vendor, the code should begin with your college's first letter, so a for ARC, c for CRC, etc. It is also helpful to add a dash and your college acronym to the end of the vendor name.
Materials Suppliers with college-level purchasing
We do most of our purchasing at the college level. So to avoid confusion, we create our own college-level materials supplier vendors. Here is how GOBI looks for SCC:
- Code: sgobi
- Name: GOBI - SCC
Access providers
Vendors with type access provider should always be at the district level. So here is what EBSCO looks like:
- Code: lebsco
- Name: EBSCO - LRCCD
Materials Suppliers for district-level or cooperative purchases
In cases where the district does the purchasing or we cooperate on a group purchase, the materials supplier should be at the district level. Example:
- Code: lgale
- Name: Gale - LRCCD